If you have ever been responsible for planning a very large event then most likely you already know most of the stressful feelings that come along with it. Indeed, there is much to be stressful about when event planning for several hundred people, but chances are that you probably already knew about the event a great deal of time before it was actually here. This is the case in many situations, though, as large events will usually be scheduled weeks, months, if not years ahead of the scheduled date. Depending on how large the scheduled event is then there should be ample time to have everything completed. But if you need a little bit of advice and help, one suggestion that many people use is to actually use an event planning checklist for all the things that need to be accomplished. Some of the things that should be on your event planning checklist that need to be done well in advance of the actual date of the event include:
Choosing the Theme: If you are creating this event from scratch then chances are that you will also need a theme. When it comes to event planning then choosing a theme should be the least of your worries although it is an issue that definitely does need to be thought about and given some consideration. This step should be done at least 12 months prior to the event, or immediately decided as soon as you knew the event has to be planned.
Looking at Event Sites: This step that should be on your event planning checklist should also be done as soon as you know about the event and many times this is at least 12 months in advance! But visiting multiple sites for the event is an important task on your list simply because you’ll need to make sure there is enough room for all the guests that are going to attend.
Obtaining Food and Drink Quotes: Whenever any large event is being planned the number one thing that should be on your event planning checklist right after the locations for the event are visited is the gathering of food and drink quotes from multiple caterers around the area. This step should also be done at the same time as the previous two.
Booking Entertainment: If the event that you are planning to have will host some form of entertainment then it may be up to you to choose the individual or group that is going to be the guest entertainer for the event. When event planning the most important thing you could do is to make sure that entertainers know that they have a scheduled date well in advance of the actual event so taking this step is also important as soon as you found out that you should plan the event!
Of course these are only some of the first steps that should be taken in order to make sure that everything within your event planning checklist is taken care of. From the food and entertainment to securing a location for the event, all of these things are very important when event planning!